Communication is the foundation of every successful relationship, whether personal, professional, or within a property community. This principle applies strongly to Owners Corporations (also known as Body Corporates), where decisions affect all property owners. Not every owner has the time to play an active role on the committee, which makes open communication essential to ensure everyone stays informed and connected to what’s happening in their building.

Part 1. Being Part of a Community

Owning a property within an Owners Corporation automatically makes you part of a community. The role of this community is to keep the building well maintained, in good repair, insured, and a comfortable place to live.

Like any community, whether a sports club or local association, some people are more willing to volunteer their time and knowledge. In Owners Corporations, this usually means joining the committee. Committee members are elected to represent all owners between general meetings. While they are more involved in decision-making, they do not hold more power than other lot owners.

Part 2. Why Committees Matter

It’s unrealistic to expect every lot owner to commit time to committee meetings and related responsibilities. However, every owner should have access to the information being discussed and the decisions being made. This is why committee meetings are so important, they keep the Owners Corporation functioning smoothly and ensure that the interests of all owners are represented.

Part 3. The Importance of Meeting Minutes

Committee meetings should be held at least twice a year, in addition to the Annual General Meeting, with a Strata Manager present. These meetings are the official business of the Owners Corporation, and their outcomes belong to every lot owner, not just committee members.

Meeting minutes provide a clear summary of agenda items and decisions. They act as a vital communication tool for owners who aren’t directly involved in the committee. Every lot owner should be able to review these minutes, which are typically available on the Customer Portal.

Part 4. Staying Informed and Involved

If you haven’t seen meeting minutes from your Owners Corporation, have questions about committee matters, or are considering joining the committee yourself, you can always reach out. Contacting your Strata Manager or submitting an enquiry ensures your voice is heard and your concerns are addressed. Access Strata Plan Portal now and fill in the form or you can call us directly.  

Part 5. FAQs about Why the OC Committee Needs to Communicate

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How many members can be on the Owners Corporation committee?

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By default, a committee must have a minimum of 3 and a maximum of 7 members. However, owners can elect to increase this number up to 12 members by passing an ordinary resolution at the AGM.

Do I have to join the Owners Corporation committee?

No. Joining the committee is voluntary. Committee members are elected to represent all owners, but every lot owner still has the right to access information and stay informed.

How often should Owners Corporation committee meetings be held?

At minimum, committees should meet twice a year in addition to the Annual General Meeting. These meetings help ensure timely decisions and effective building management.

Why are meeting minutes important?

Meeting minutes record the agenda items discussed, and decisions made. They provide transparency and allow all owners, even non-committee members, to stay updated.

Where can I access committee meeting minutes?

Minutes are usually uploaded to your Customer Portal. If you can’t find them, contact your Strata Manager for assistance.

What role does the Strata Manager play in committee meetings?

A Strata Manager provides guidance, ensures compliance with the Owners Corporation Act, and helps the committee implement decisions quickly and effectively.

Conclusion

Owners Corporations thrive on transparency and collaboration. While not everyone can commit to being on the committee, every owner deserves access to information and reassurance that decisions are made in the community’s best interest. Through regular meetings, clear agendas, and accessible minutes, communication remains the key to a well-managed and harmonious property.

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