If you are a member of your Owners Corporation’s committee, you’ll know that it can be a lot to take on. Whether you live in a 10-lot development or a 100-lot development, many of the problems Owners Corporations and their committee members face are the same.
More often than not, these problems relate to resolving disputes – either between lot owners and tenants or the Owners Corporation itself and an occupant or outside contractor.
For volunteers, often with no experience in matters such as defect rectification, dispute resolution or managing contractors, it can be a lot to take on. That is why Strata Plan believes so strongly that only Owners Corporation committees who conduct their business in a collaborative and cohesive nature are truly able to co-create amazing life spaces.
Every Owners Corporation operates on a balance of dependencies that makes a shared approach to shared living an absolute must. The owners rely on the smooth functioning of the Owners Corporation, which relies on the active contribution of owners, who depend on Strata Plan for guidance and other contractors for the performance of their duties.
Two of the most important parties in that process are the Owners Corporation Committee and the Owners Corporation (Strata) Manager. The best medium for that collaboration to occur is at Committee Meetings. The Strata Plan encourages all the Owners Corporation committees to arrange quarterly committee meetings and highly recommends its attendance at those meetings. Why? Here’s four simple reasons.
Inviting your Owners Corporation (Strata) Manager to your Owners Corporation committee meetings is handy for several reasons.
Perhaps one of the most obvious is that it allows the Strata Plan to establish a formal agenda for the meeting. This is one less thing you or another committee member must worry about, and it helps save time at the meeting. It also helps save time laps to save time at the meeting, and it helps save time at the meeting by setting clear guidelines for what is to be discussed and what decisions need to be made.
Strata Plan will circulate the agenda and related materials, such as contractor quotes, proposals, or other relevant documents, prior to the meeting, ensuring that everyone has time to review the agenda and consider their position on the items to be discussed. Time is precious, so a proper agenda prepared by an expert will help you keep your meeting on track.
Imagine getting together with your committee members, spending an hour discussing a range of topics and sending a list of resolutions to your Strata Manager a couple of days after, only to find out some of those resolutions are not permissible under the Owners Corporation Act (VIC) 2006?
That would not happen if you had your Strata Manager at the meeting. Inviting your Strata Manager to your Owners Corporation Committee meetings ensures that your meeting is kept on track and the decisions made are relevant and permissible under the Act.
You will get instant feedback on your Owners Corporations options on a number of issues and access to expertise and experience with respect to how other committees have dealt with similar issues before.
It is one thing to conduct the meeting in a timely fashion, and another to type up and distribute the minutes accurately and efficiently.
The minutes of your committee meetings are records of the Owners Corporation (with a few notable exceptions), so their accuracy is paramount.
You’ve already given up enough of your time to attend the meeting, consider the agenda and provide your thoughts on behalf of fellow owners, so why not leave the minute-taking to an experienced professional?
Strata Plan staff take minutes for every Owners Corporation meeting they attend and that includes committee meetings. If our staff prepared the agenda, then minute-taking and distributing will be done quickly and efficiently. That means you have more time to focus on the important things in your life with confidence that your minutes are being looked after.
There are a few things our Strata Managers hate more than receiving committee meeting minutes from a meeting they weren’t able to attend.
More often than not, these minutes are hard to understand, devoid of context and fail to provide clear instructions for the manager to follow.
An Owners Corporation (Strata) Manager who attends a meeting can clarify all details of your committee's instruction on the day and take those back to our office with a clear understanding of what your committee wants to achieve for your
Owners Corporation and the instructions we have been provided to help achieve it.
This makes for much more efficient management of everyone’s time and ensures the greatest amount of collaboration and co-creation for you, your fellow owners, and all your building’s occupants. Curious about when your next committee meeting is? Get in touch with us or give us a call.
Having your Strata Manager attend ensures meetings stay on track, decisions comply with the Owners Corporation Act, and actions are implemented efficiently.
Your Strata Manager can prepare and circulate a clear, structured agenda along with supporting documents, saving time and keeping discussions focused.
Yes. They will record accurate minutes and distribute them promptly, ensuring important decisions are properly documented and shared.
Absolutely. They can provide instant feedback, clarify issues, and ensure instructions are understood, leading to faster action.
It’s recommended to have them attend quarterly committee meetings to maintain collaboration, compliance, and efficiency.
Inviting your Strata Manager to attend your Owners Corporation committee meetings is more than just a formality, it’s a smart move that promotes efficiency, compliance, and collaboration. From preparing a professional agenda to providing instant expertise, taking accurate minutes, and ensuring instructions are implemented without delay, their presence adds real value to the decision-making process. By working together, you can create a smoother, more productive meeting experience and foster a well-managed, harmonious community for all owners and residents.
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