With another Annual General Meeting (AGM) season almost in the books, it is important for owners to remember that being a member of your Owners Corporation does not start and end with a General Meeting. An Annual General Meeting is a great time for all owners to come together and look at the past 12 months, as well as plan for the next 12 months.
Despite this, our statistics show that on average, less than 30 per cent of owners will attend their Annual General Meeting, meaning that a minority of owners are required to make decisions for the majority of owners. These members are elected at the AGM and consist of between 3 and 7 owners and can elect up to 12 owners by achieving an ordinary resolution.
That committee of volunteers will work with Strata Plan and a range of other stakeholders, from contractors and service providers to managing agents and tenants. Here are three simple things owners can do after their Annual General Meeting.
All owners will receive a copy of their property’s AGM minutes. These minutes will be sent to your nominated address via their preferred method (either email or post).
This is just another reason why it is so important to ensure you provide Strata Plan with your best contact details.
The minutes of your meeting outline the motions discussed and the actions to be taken as a result of the meeting. These minutes will also be made available on your Customer Portal.
If less than 50 per cent of the owners based on lot entitlements attended the meeting, the resolutions made at the meeting will be classified as “interim resolutions”. This means that the decisions will not become active resolutions until 28 days after the date of the meeting and provides those who didn’t attend with the opportunity to object to any resolutions.
If more than 25% of owners object to a resolution, then the AGM will need to be re-held. You might notice that this year, most action items will have a number next to the title.
These numbers are case numbers and are unique to that particular action item and are your point of reference should you need to call our office and discuss any items which were discussed at your AGM.
If there are three things you should check with urgency, they are the motions for:
Just because an issue was not raised at the Annual General Meeting, whether you were in attendance or not, does not mean it is doomed to not be discussed for another 12 months. Owners, occupants, contractors and even visitors can always report issues at your property to the Strata Plan office.
As your Owners Corporation manager, the Strata Plan will record the issue as it is brought to our attention and let the elected committee know that it has been raised. From there, your Owners Corporation committee will discuss the issue and provide instructions to the Strata Manager.
As it is not uncommon for Strata Plan to hold AGMs where no owner-occupiers are present, it can often happen that the people in attendance at the meeting are not at the property every day and therefore, some items may not have been discussed.
While attending your AGMs is the best way to bring these items to the attention of your fellow owners, owners can always make the issues known to our office.
In most instances, Strata Plan will not be able to take immediate action and will need to take instructions from your Owners Corporation committee.
This one is for the lucky owners who attended the meeting and decided to nominate for the Owners Corporation committee.
In Strata Plan’s Owners Corporation management experience, it has become clear that the committees which have meetings deliver the best outcomes for their Owners Corporation.
If you are nominated to volunteer on your Owners Corporation committee, then it is Strata Plan’s recommendation that you meet with your fellow committee members at least twice a year between AGMs.
This will allow you and your committee a much better forum to discuss any reports that come in throughout the year, discuss any advice or correspondence that has come through from your Strata Manager or other service providers and provide clear instructions to your Strata Manager on what you would like to happen next.
No, but attending is the best way to be involved. If you can’t attend, you can still stay informed by reading the minutes and raising issues with the Strata Manager afterward.
If less than 50% of owners attended, resolutions remain “interim” for 28 days. You can lodge an objection during this time. If 25% of owners object, the resolution won’t stand.
Simply contact your Strata Manager. They’ll record the concern and raise it with the committee for consideration. Supporting evidence (like photos) is always helpful.
At least twice a year between AGMs. Regular meetings help committees stay responsive to ongoing maintenance, financial, and compliance issues.
Minutes are the official record of motions and decisions. They ensure transparency and help all owners, whether they attended the meeting or not, understand what was decided.
An AGM is just the starting point for Owners Corporation management. By reviewing your minutes, reporting outstanding issues, and encouraging regular committee meetings, you can ensure your building is well-managed throughout the year. Active participation, even outside the AGM, helps create a stronger, more transparent community for everyone.
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